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28+ Ways to Write Blog Posts Faster – Get Posts Complete in <4 HRS!

How to Write Blog Posts Faster - Featured Image

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Have you struggled with writing blog content that attracts potential customers? Do you feel like you’re moving slower than pouring peanut butter? If so, this article is for you because we’ll be discussing 28 ways to write blog posts faster.

Why do you think it takes some people days or weeks to write a blog post and others take hours? Do you think it could be habits that cause one group of people to be less productive than others?

I do.

Over the years, I’ve been able to network with many people who run into blogging or writing in various facets of life. Some are very productive. They can complete books fast. They can write blog posts fast. They can write sales pages fast.

Others, spend weeks, months, or even years trying to complete one writing task!

Why Should I Blog if I don’t Write Well?

Interesting question. You don’t have to.

There are many ways to inform potential customers that you exist. Some alternatives are:

  • Podcasting
  • Video marketing
  • Direct mail
  • Live speaking
  • Webinars
  • Paid advertising
  • Door-to-Door
  • Public Relations or Press
  • and more

If you’re one of the people who spends days, weeks, or months writing, it’s likely because you know the benefits, so you try to stick it out. Blogging is a low-cost method of attracting potential customers to your business, and you can attract people by providing high-quality information they’re looking for.

How Long Should it Take you to Write a Blog Post?

This depends on the type of post you’re making and your skill level with writing. If you are blogging in English, but it’s not your first language, the language barrier alone could make your writing process take a little longer until you’ve practiced and improved your efficiency.

Added to that, blog posts can range in how much time they take to create. For example, a curated post where you’re gathering a list of information may take you less than 4 hours because you’re piecing together content; rather than creating the content from scratch.

On the other hand, some “ultimate guide” posts or tutorials might take one week because the content might be well over 2000 words of content. As you practice and experiment with content types, you’ll learn more about which ideas you have and what a good approximation of how long it should take might be.

My List of 28+ Ways to Write Blog Posts Faster

I’ve compiled this list of 21 Ways to Write Blog Posts Faster because I know as an entrepreneur, you’re busy. You may have a product or service you sell, and blogging is something you’re doing to attract potential customers.

You might be blogging to build a digital media company or niche on the side while having a family, a job, or other responsibilities. You may not have 40 hours per week to spend on blogging, so you need to write posts faster.

This list is for you. It’s meant to help you obtain the maximum efficiency. Of course, this isn’t a “silver bullet”. Some of these methods take practice, but I can ensure you the most successful writers, journalists, and bloggers use the methods in this list to pump out lots of content quickly, so hopefully this helps you.

1. Eliminate Distractions

When I started blogging, I had two young kids at home. I remember sitting down to write a blog post, the minutes later, I’d hear, “Mom! Can you…?” and I’d be jumping up to do “mommy duty”.

You might be able to relate. Maybe, your distraction from blogging isn’t having kids who need you, but maybe you’re trying to blog while you’re at work, on the bus, or when there are lots of distractions.

If this is all you have right now, then use what you have, but start to think of creative ways to eliminate some of the distractions. In my case, I signed my kids up for recreation activities where there was wi-fi, and eventually, they went to school.

For you, you might prefer to use something like:

  • Earplugs
  • Setting up a room that’s quiet
  • Being verbal about your new schedule and boundaries
  • Or, choosing times to blog when things settle down

Try to eliminate as many distractions as you can because a blog post that could take you 4 hours might take you days when you have to keep stopping and starting.

2. Find Inspiration

Many new bloggers I’ve worked with describe having “writer’s block”. They sit in front of their computers, and they don’t know where to start or what to write–this can be discouraging and even stop you from writing at all.

I like to start by finding inspiration rather than starting inside of my word processor–this way I can find some cool ideas and go from there.

3. Be Versatile with Post Types

Some post types might take 10,000 words to do them justice, while others might be okay with 1000 words. Added to that, some post types might not leverage your expertise, so the require hours and hours of research; whereas, another post type might be easier to flush out.

When you want to write a post fast, it might not be the time for the hefty ultimate guide. Instead, you might want to do a business update, accept a guest post, compile a curated list post, or create a post about a topic you’re very knowledgeable about.

4. Do Competitive Analysis

Sometimes, a competitive analysis can be a way to understand what the conversation on the topic already sounds like. For example, let’s say you want to write a blog post about common colds. After reading other posts that target the keyword you’re after, you might notice what everyone else is saying about how to cure a common cold, but you might notice they’re missing something–this can give you an edge.

Doing a competitive analysis can help with your brainstorming process and it can help you to identify a competitive edge in your content.

5. Try Dictation

You might be better at speaking than typing. With dictation, you’re simply speaking and the software is analyzing your words and typing them. For most people, it takes some practice to adjust to dictation, but it can be time well spent.

Pro writers may find that over their working careers, they might run into an incident like obesity, a broken finger or hand, or other things that make dictation a more favorable way to produce content.

I’ve found many writers who do a little typing and a little dictation to improve their writing efficiency.

With dictation, you can actually “write-on-the-go” because you can record yourself and let the dictation software pick up what you were saying.

6. Use The Batching Method

If you’re sitting down and trying to come up with keywords, create your post outline, write the post, add your images, create your social posts, and publish all in one sitting, then no wonder it takes so long! Most pro bloggers batch their content to improve efficiency.

Research Separately

Many new bloggers I’ve worked with tend to want to skimp on research. It’s like they’re trying to be efficient, so they think they can save time if they research less.

Wrong.

Research is a legitimate portion of the writing process. You can research while you’re doing other things. For example, sometimes, I’ll listen to an audiobook (that supports my upcoming blog post) while I’m cooking or doing something around my house.

Some research can be done while multi-tasking. You can also research one topic and use the information for a series of blog posts to save time–this is called “batching”.

Find Keywords Separately

While you’re researching, you might find several potential keywords your target audience might use to find the content you’ll be writing about. You can sit down and brainstorm about keywords. Use your keyword research tool to validate the demand for the content you’re considering.

You can batch your keyword research to save time–this way you’ll have several keywords to create content on.

Write Separately

Once your topical research and keyword research are done, then you can write your content. When you’re writing, you’re not researching in the middle or studying for more keywords. Instead, when you’re writing, you’re focused 100% on writing.

Edit Separately

As you’re writing, it can be tempting to edit your grammar and spelling as you go. For many people, writing, then stopping and editing can slow them down drastically.

You may find it more efficient for you to edit separately.

Add Images Separately

Similarly, if you write, then you stop to find a relevant image, then go back into writing, it can also break up your flow of creativity. Instead of trying to write and add images as-you-go, it can help if you focus on writing, then add the images as a separate phase of your writing process.

Do SEO Separately

With SEO, you’re adding meta tags, meta descriptions, making sure your keyword is in the first paragraph and in the titles, and more. Using a plugin like Yoast SEO can help you to make sure you’re including everything in your blog posts, but it’s best if you save the SEO for after you’re finished writing rather than trying to optimize for search engines while you’re writing.

As you get better and better at SEO writing, it will come more naturally to include SEO elements as you go, but in the beginning, it’s probably best to make this a separate step.

7. Templates

If you’re starting each blog post from scratch, it can also decrease your efficiency and make you write slower. Instead, it’s best to keep templates that work well for you, and to write into those.

You can check out my free blog post templates and modify them to suit your needs.

8. Study your Audience

It’s very difficult to decide what to write about or how to approach the topic if you haven’t studied your audience thoroughly. Even worse, you could write a blog post that doesn’t solve any problem and doesn’t get traction as a result.

It’s best to network with your target audience, talk to them, and write your blog posts to solve their problems.

9. Identify Pain Points and Desires

When you’re studying your audience, it’s important to identify pain points and desired goals. For example, many people that decide to start a business start because they’ve had a bad experience on a job. Their pain point is they want to quit the job they hate and their desired goal is they want financial freedom, to be their own boss, and to create a future for themselves.

Yours may be different, but it’s important to identify what your target audience’s pain points and desired goals are.

10. Use Multiple Screens

This is a funny one.

When I was in the military, we’d do admin work on multiple screens–this way you can have to windows open, and you’re not flipping back and forth between tabs. For example, if you’re citing a source, and the quote is on another tab, then you’re going to be flipping to that tab, trying to remember what it says, and going back and forth.

With two screens, you’re simply turning your head: from one screen to the other. It’s much more efficient.

11. Study Good Blog Writers

Sometimes, a blog post may take you significantly longer because you’re struggling with something simple like:

  • Coming up with intro paragraph ideas
  • Coming up with ideas for how to transition: from one topic to another
  • Or, engaging ways to explain a topic in a simple way

In instances like this, it’s helpful to study successful bloggers for ideas (especially in your niche). You can get ideas by watching how they do their intro paragraphs, how they transition from topic to topic, or how they explain things.

12. Network with other Bloggers

In addition to studying successful bloggers, it’s also very helpful to network with other bloggers. When you have a good network of bloggers in your social circle, you can talk about those funny topics that no one else really “gets”.

Other careers do it, why don’t we?

13. Keep Track of When Inspiration Hits

Sometimes, you might be at a grocery store, getting your oil change, or just handling normal life objectives, and an idea just hits you like a train. Write it down! Shoot a quick video on your phone! Capture that thought, so you can make sure to create some cotent on it later.

Sometimes, ideas are plentiful, and sometimes, they may not be. If you treasure your ideas when you get them, you won’t run into the situation where you’re in an “idea famine” as much.

14. Find an “Inspiration Trigger”

Some writers say they get a lot of ideas while they’re doing chores. Some people say they get the most ideas while they’re exercising. Other people say they get lots of ideas while they’re on the beach or in nature. Some people might dance, listen to music, or watch a special show.

We each have different things that “trigger” our creativity.

For me, my creative triggers vary. Sometimes, I might wake up from my sleep with the full content of a blog post in my head. Other times, it might be music or a business show that inspires me.

Explore what your triggers are.

15. Use Grammarly or a Spelling/Grammar Checker

Using a good spell checker rather than manually checking your content yourself can save you so much time! I’ve been using Grammarly for over two years now, and I didn’t realize how much it could improve my efficiency.

Instead of me reading and re-reading to identify spelling and grammar mistakes, it will underline them. Try Grammarly or a spell checker that can help you out.

16. Give yourself an Incentive for Getting Done

I mentioned earlier that I have kids. If I give them a task (like cleaning their rooms), it can get done fast or slow. A big difference with how fast they clean their rooms is how I use positive and negative reinforcement.

If I say, “If you clean your room in less than one hour, I’ll get you something you like”, then it ramps up the speed.

It’s likely, you operate similarly. I’m not saying you’re a kid or you act like a kid. Hahaha.

Instead, I’m saying positive and negative reinforcement work. If you find an incentive or reward for yourself, it can help you to build the excitement about completing the goal.

17. Do Timed Sessions and Challenge Yourself

For whatever reason, if we’re given a task like run one mile and we’re not given a deadline or time to beat, then most people will procrastinate and they won’t rush. Interestingly, when you add a time or a countdown to it, you can see a signigicant boost in performance.

I can guarantee we wouldn’;t see the Olmpic success we have if it had not been for timed practice and repetition. Writing works the same way.

Timed sessions can help to improve things like:

  • Typing speed
  • How long it takes you to formulate your ideas into written words
  • and how well you forecast what you can do in a given amount of time

18. Create an Editorial Calendar

An editorial calendar is a way to plan your content ideas in advance. You can decide on your quarterly or monthly business goals, and decide on a content strategy that would help you to get closer to those goals.

For me, I decide on income streams I want to increase, what potential customers may be looking for that I haven’t addressed well enough, and I fill my editorial calendar with deadlines for what content I’ll create and when it will be due for publishing.

Creating an editorial calendar can help because it alleviates you from sitting in front of your blank screen without an idea of what to write. For me, I get notifications on my phone about my publishing deadlines. When I sit down at my computer, I know what content is due and what I need to be working on–this clarity can really help with efficiency.

19. Use the Time Blocking Method for Scheduling Your Day

Some people find that time blocking is an effective way for using focused time to be productive. With time bocking, you’d schedule in smaller increments rather than trying to find 8-hr blocks of time or something like that. You could say “For 15 minutes, I’ll do research”, “For 30 minutes I’ll do writing” and so on.

When you’re giving yourself time limits, it induces a sense of scarcity, and the idea that you only have so much. For people with busy schedules, they often are looking for the chance to have a full weekend or hours of time to work, but with time blocking, you’re taking advantage of smaller blocks of time.

20. Research Until Your Bubbling with Information

Before I had childcare, I had very small time blocks for writing, but I knew I could get alot of research done while multi-tasking. I could listent o research while I’d be at the park with my kids or while I’d be working out myself. Over the course of the day, I could research so much that when it was time to write, it seemed like the words just flowed out.

Often times, I’ve found with myself and my clients that writer’s block comes from not having sufficient ideas for the writing assignment.

21. Use a Word Processing Software that’s Easy to Use

For some people, WordPress Gutenberg works fine, but for some people, it’s very confusing and less efficient. You don’t have to write in WordPress Gutenberg. I love writing in Site Content which is a proprietary writing tool created by the founders of Wealthy Affiliate.

With Site Content, it tracks your writing goals, it publishes directly to your website, it autosaves multiple versions of your post as you write, and it’s integrated with Unsplash, Pixabay, and other stock image site. It’s my favorite Word processor to write into.

You may like Site Content too. You may also like Google Docs, Microsoft Word, or another word processor.

22. Keep writing goals

Every business is different. You might be using blogging as your main method of attracting potential customers, which means you’ll have heftier content goals than someone whose marketing plan is more diversified. Regardless of how you use blogging in your marketing plan, you need to have consistent content goals.

In most instances, I recommend writing 3 times per week or more, and each post should be 1000 words or more; this means you’d be writing 3000 words per week or more, and 12,000 or more words per month.

23. Write About Things within Your Scope of Expertise

I’ve seen so many people who try to start niche websites or businesses based on their assumption that other people are making money with it. The problem is that when you choose a business based on money, then it may not leverage your knowledge, experience, and skills, which means it could take more time to create content.

If you want to write blog posts fast, then it’s important to leverage your expertise. It will be much more efficient when you’re blogging about something you’re knowledgeable about.

24. Don’t Spend A lot of Time on Perfectionism

Have you ever written a blog post, then you keep analyzing and analyzing and analyzing e-v-e-r-y, l-i-t-t-l-e, d-e-t-a-i-l? I think we’ve all done at one time or another. If you’ve dealt with this before, then you might be struggling with perfectionism.

Perfectionism can be so time-consuming, and even worse, you may never be able to get that “perfect post” you want! It’s best to use industry best practices, maybe have someone give you feedback, update the post, and publish. Don’t keep over-analyzing every detail.

25. Be Confident

Some of perfectionism has to do with confidence. You might be feeling like:

  • “Who am I to speak on this topic?”
  • “Why would someone listen to me?”
  • Or, “What do I have to say that hasn’t already been said?”

Most people have fears and reservations when they’re starting something new or even speaking on a new topic. Don’t worry. You have a valuable voice that people will listen to, and you have a unique angle on the conversation that’s already out there, so be confident about that. Change your self-talk and push forward.

26. Observe things that might be slowing you down

While this list covers quite a few things that might slow you down, the reality is everyone is different. You might have something that slows you down every time that I haven’t even thought of. It helps to be self-aware, and to take time to think about your writing process and what might be slowing you down. Don’t be hard on yourself or thinking it’s anything with intellect, but think about other things that might be preventing you from writing your blog posts fast.

27. Get Your Rest

I write my slowest blog posts when I’m tired. Every step of the process takes double or triple the time. I might be nodding of while I’m writing or doing the research. While getting enough rest might seem like common sense, it can’t be understated. Get your rest.

28. Practice, Practice, Practice

I wrote my first 1 million words a long time ago. It’s probably been at least 5 years since I knew I wrote my first 1 million words. Some people ask, “How do you write so fast?”, or “How do you write so fluently?”, and often times my best advice is “practice”.

After you’ve implemented all of these things, the best advice I can say for writing blog posts faster is to practice, practice, and practice. You’ll discover more efficient methods, you become more self-aware, and you’ll write blog posts faster with practice.

Conclusion

I know blogging is a great way to attract potential customers online, but I know writing can be a huge roadblock for some people. Hopefully, if writing blog posts is was a roadblock for you before this article, it’s become less intimidating now.

If you have anymore tips for how to write blog posts fast, please leave them in the comments section below. I’d love to hear your thoughts! If you have any questions about this, leave them below. Also, if you enjoyed this post, please share it with anyone you know that can benefit from it.

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